ESAA information

  More informatuion may be on this website English Schools' Athletic Association

Anti-Doping Guidance UKA

All participants (including athletes and athlete support personnel) in any licensed event are bound to UK Athletics’ anti-doping rules and must make themselves familiar with these rules. Organisers of licensed events are expected to cooperate with UK Anti-Doping with regards to any code-compliant anti-doping investigations and proceedings linked to their event or participants in their event, and to include the following statement regarding anti-doping compliance, provided by UKAD, within their event registration process:
“An entrant shall be deemed to have made himself/herself/themself, familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from the date of entering the event, whether or not the participant is a citizen of, or resident in, the UK."

Guidance relating to the General Data Protection Regulations 2018 (GDPR)

The ESAA collects and processes athletes' data under the GDPR using the Legitimate Interest basis.

This legal basis allows the ESAA (and therefore affiliated County Associations) to collect and process data without requiring us to ask for athletes' permission, but limited to only that data, and those processes, which athletes would normally expect as being necessary in order for us to stage the Cross-Country Championships. This includes collecting name, sex, birth month/year, County, School name, and School Town. This data is deemed to be necessary to check that athletes are eligible to compete for their County in their age group, and to be able to publish the event programme, and to publish the results.

Name / sex / age group / County are published in the event programme and the event results. The results will also publish athletes' performances – that is an obvious and necessary thing to do.

School name and town are passed on to accredited press, but only the data applicable to local circumstances is passed on, for instance any particular County newspaper will only be given data relating to athletes in that County.

Birth month and year are only used to verify eligibility for a particular age group, and to provide an aggregated overview of the age distributions within each age group. This data is not passed on to anyone else.

It is thus not required for you to make any particular statements on your entry forms, and you do not need to request permission to collect and use athletes’ data, however, it would be good practice to publish this information to athletes.

Once the programme and results are published by the ESAA, the information falls into the public domain and is thus accessible worldwide. Other organisations may wish to access and further process this information for their own purposes, but if they do so, they are responsible for gaining any permission from athletes which may be required. Any such subsequent processing does not fall within the ESAA's activities.